General FSM Implementation Activities
| Task | Status | Dependency | Responsibility / Owner | Start Date | End Date | Revised Date | New End Date | Comments |
|---|---|---|---|---|---|---|---|---|
PWC - Integration of SUJOG FSSM on SUJOG | ||||||||
Planning a Roadmap | In Progress | |||||||
Onboarding them on SUJOG-FSSM - Preview | Completed | |||||||
Sharing the product roadmap with PWC - Support in preparing the effort estimates | In Progress | |||||||
Effort Estimate from PWC and proposal to the department for Final Handover | In Progress | |||||||
Onboarding Sushanta Kumar Mishra | Completed | |||||||
Finalising Governance Structure - State | ||||||||
Preparation of the structure to include state TSU for adoption and monitoring | ||||||||
Acceptance and acknowledgment from EIC to sign off | ||||||||
Getting Additional Secretary to sign off | ||||||||
PS approval | ||||||||
Product Features, timeline and sign offs | ||||||||
UAT Code Promotion | Completed | NA | Riddhi | 22-Feb-2023 | 1-Mar-2023 | |||
UAT Testing and Sign Off | Completed | NA | Riddhi | 1-Mar-2023 | 6-Mar-2023 | |||
Code Freeze | Completed | NA | Riddhi | 6-Mar-2023 | 6-Mar-2023 | |||
Implementation Handover - Beta Release | Completed | NA | Riddhi | 6-Mar-2023 | 9-Mar-2023 | 24-Mar-2023 | ||
Product Sign Off | Completed | On Impel feedback | Arindam | 6-Mar-2023 | 14-Mar-2023 | 16-Mar-2023 | ||
Documentation | Completed | NA | Riddhi | 7-Mar-2023 | 14-Mar-2023 | 4-Apr-2023 | Documents are shared with Mihika. Mihika would need some time to reivew the documents and add it to Gitbook. | |
Final Implementation handover | Completed | On Prod Sign off | Riddhi | 13-Mar-2023 | 16-Mar-2023 | 29-Mar-2023 | ||
Sprint/ Final release showcase | Completed | On Prod Sign off | Tahera | 13-Mar-2023 | 16-Mar-2023 | 6-Apr-2023 | ||
Gate 2 | Completed | On Prod Sign off | Riddhi | 15-Mar-2023 | 17-Mar-2023 | 6-Apr-2023 | Date has been finalized to 6th April based on everyone's availability | |
Impel Activities and Timeline | ||||||||
Handover of FSM1.3 | Completed | On Prod Sign off | Tahera/Riddhi/Arindam | 20-Mar-2023 | 20-Mar-2023 | 29-Mar-2023 | ||
Master data validation for 37 new ULBs (Phase-2) | Completed | Program Team to provide the data after program team verifies | Riddhi/Arindam | 1-Mar-2023 | 17-Mar-2023 | 24-Mar-2023 | 35 out of 37 sheets are uploaded in drive as on 16-03-2023. 32 ULB verified. 4 ULB has data issue | |
Setting up of master data and configurations on FSM test server | Completed | Riddhi/Arindam | 20-Mar-2023 | 21-Mar-2023 | 24-Mar-2023 | |||
Deployment of new version(FSM1.3) in FSM test environment | Completed | Riddhi/Arindam | 20-Mar-2023 | 21-Mar-2023 | 24-Mar-2023 | |||
Listing the changes in core services related to FSM1.3 | Completed | Riddhi/Arindam | 21-Mar-2023 | 22-Mar-2023 | 30-Mar-2023 | |||
Taking the core service changes(if any) with PwC team and getting their approval | Completed | Riddhi/Arindam | 22-Mar-2023 | 23-Mar-2023 | 31-Mar-2023 | |||
QA sign off on FSM v1.3 on test server | Completed | Riddhi/Arindam | 23-Mar-2023 | 24-Mar-2023 | 17-Apr-2023 | 18-Apr-2023 | ||
URC & E2E Testing - QA Sign Off | Completed | Riddhi/Arindam | 6-Apr-2023 | 10-Apr-2023 | 17-Apr-2023 | 19-Apr-2023 | ||
Sign Off of FSM1.3 & Datamart reports from the Program Team | In Progress | Riddhi/Arindam/Shrija/Abhisek | 27-Mar-2023 | 27-Mar-2023 | 17-Apr-2023 | |||
Customization suggested by Program team | Completed | Riddhi/Arindam | 28-Mar-2023 | 29-Mar-2023 | 17-Apr-2023 | |||
Core service code merge(if any) on SUJOG UAT by PwC | Completed | Riddhi/Arindam | 29-Mar-2023 | 29-Mar-2023 | 17-Apr-2023 | |||
Sujog UAT set up with lastest builds and master data | Completed | Riddhi/Arindam | 30-Mar-2023 | 3-Apr-2023 | 18-Apr-2023 | 20-Apr-2023 | ||
QA sign off on Sujog UAT instance | Completed | Riddhi/Arindam | 4-Apr-2023 | 5-Apr-2023 | 20-Apr-2023 | 3-May-2023 | PR merge from the PwC team is delayed by a 2 days due to the production release issue | |
UAT sign off | In Progress | Riddhi/Arindam/Shrija/Abhisek/Some ULB's in Phase-1 | 6-Apr-2023 | 10-Apr-2023 | 21-Apr-2023 | 23-May-2023 | ||
Setting up of master data and configurations on production(Specific to FSM1.3) | Completed | Riddhi/Arindam | 11-Apr-2023 | 13-Apr-2023 | 26-Apr-2023 | 23-May-2023 | ||
Deploying to production | Completed | Riddhi/Arindam | 11-Apr-2023 | 13-Apr-2023 | 26-Apr-2023 | 26-May-2023 | ||
Sanity testing on production using testing tenant | Completed | Riddhi/Arindam | 14-Apr-2023 | 17-Apr-2023 | 26-Apr-2023 | 26-May-2023 | ||
Setting up of new ULB's, Master data, Seed data, User creations for 37 ULB's | In Progress | Riddhi/Arindam | 14-Apr-2023 | 19-Apr-2023 | 28-Apr-2023 | 7-Jun-2023 | ||
Release communication | To Do | Riddhi/Arindam | 19-Apr-2023 | 19-Apr-2023 | 28-Apr-2023 | 7-Jun-2023 | ||
Refresher Training of Pilot+PhaseI ULBs | On Impel's timeline | |||||||
Refresher training of the Pilot + Phase I ULBs on the new features | To Do | Program team | 17-Apr-2023 | 21-Apr-2023 | 24-Apr-2023 | 4-May-2023 | Change in impel to prod dates - Using UAT | |
Content Preparation | To Do | Program team | 3-Apr-2023 | 14-Apr-2023 | 21-Apr-2023 | 2-May-2023 | ||
Can we test features in some of the ULBs before rolling out in production? | ||||||||
Program Setup : Approval, Monitoring and Progress Tracking | ||||||||
Presentation of the progress and compliances regarding product features for securing approval for State wide roll out from EIC, Addl Secretary and PS | Completed | Program Team | 17-Mar-2023 | 24-Mar-2023 | ||||
Identification of the FSSM program SPOC within HUDD for PMU | In Progress | Program Team | 20-Mar-2023 | 24-Mar-2023 | 30-Apr-2023 | |||
Creation of a Training Plan, Governance structure and submission to the State team for their review | Completed | Program Team | 20-Mar-2023 | 24-Mar-2023 | ||||
Securing approval for MTs engagement and onboarding for the state wide roll out from OWSSB, OWA and HUDD, Or | In Progress | On Approval from OWA and Availability of MTs | Program team + OWA + OWSSB | 20-Mar-2023 | 24-Mar-2023 | 21-Apr-2023 | 5-May-2023 | |
Leverage the ULB officials as trainers from the current batch of 35 | Completed | |||||||
Training of Master Trainers or identified ULB personnel/ TRPs from Phase I and Pilot | ||||||||
Creation of the Training Plan will require a a) Schedule b) Content c) Venue d) Participants(Identified SPoCs/Executive and TRPs) or OWA Master Trainers | Completed | Program Team | 3-Apr-2023 | 14-Apr-2023 | ||||
Creation of the training assets-documents , videos, FAQs etc | In Progress | Program Team + Marketing Team | 3-Apr-2023 | 14-Apr-2023 | 21-Apr-2023 | 5-May-2023 | Waiting for the SUJOG UAT setup to start with the Demo Videos. | |
Training of the master Trainers or indentified ULB sanitation SPOCs/TRPs from Phase I | Completed | Program Team | 17-Apr-2023 | 21-Apr-2023 | 2-May-2023 | 8-May-2023 | ||
Collection of Training feedback & conduct a refresher training | To Do | Program Team | 17-Apr-2023 | 21-Apr-2023 | 2-May-2023 | 8-May-2023 | ||
Program Setup : | ||||||||
Communication to the other entities regarding timeline (DUDA, ULBs, State FSM TSU, PwC, EY-PMU) via letter | Completed | Program Team | 1-Mar-2023 | 10-Mar-2023 | 20-Mar-2023 | |||
Kick off meeting with DUDA officials for Data collection of 37 new ULBs | Completed | Program Team | ||||||
Creating and finalising the Datasheet to collect Data from ULBs and getting a sign off internally from the product and impel team | Completed | Program Team | ||||||
Creating and finalising the Datasheet to collect Data from ULBs and getting a sign off externally from OWSSB | Completed | Program Team | ||||||
Weekly cadence with DUDA to review the progress | Completed | Program Team | ||||||
Setting up a data review prosess internally for sanity check by the program team - L1 | Completed | Program Team | ||||||
Finalising the list of ULBs for Phase II roll out based on ULB readiness | Completed | Program Team | ||||||
Communication from the HUDD/OWSSB to the ULBs EO's to nominate FSM Executive for facilitating the rollout activities within ULBs and report the progress to PMU | Program Team | 1-Mar-2023 | 17-Mar-2023 | |||||
Pre-requistites from the ULBs | ||||||||
All the ULBs to nominate a dedicated personnel as FSM executive and ensure accessibility of all the communication channel to raise a desludging requests as a single person should be made responsible for handling the FSM requests coming from ULBs own phone helpline/14420/Walk-in citizens, and logging them into the SUJOG-FSSM system and assigning the Cesspool Operators. | Completed | OWSSB + TSU + HUDD, Tracking by the Program Team | 1-Mar-2023 | 15-Apr-2023 | 30-Apr-2023 | |||
All the ULBs need to ensure that all the private operators are identified, empaneled at the ULB. This will bring the private operators within the ambit of the FSM transformation and provide an oversight to the ULB administration. | Completed | OWSSB + TSU + HUDD, Tracking by the Program Team | 1-Mar-2023 | 15-Apr-2023 | 30-Apr-2023 | |||
All the ULBS to have clarity on the pricing structure for the de-sludging requests and working hours of the FSTPs | Completed | OWSSB + TSU + HUDD, Tracking by the Program Team | 1-Mar-2023 | 15-Apr-2023 | 30-Apr-2023 | |||
Data Collection & Review for batch 1 & 2 | On DUDA | 1-Feb-2023 | 14-Mar-2023 | |||||
Finalising the Data collelction template and checklist for data correction | Completed | Program Team + OWSSB + DUDA | 1-Feb-2023 | 14-Mar-2023 | ||||
Orientation Session with OWSSB and DUDA officials on what information is expected and how to fill and share the same | Completed | Program Team + OWSSB + DUDA | 1-Feb-2023 | 14-Mar-2023 | ||||
Categorising the ULBs based on geographies for Batch 1 and 2 of Phase-2 | Completed | Program Team + OWSSB + DUDA | 1-Feb-2023 | 14-Mar-2023 | Completed by program Team. | |||
Data gathering from the ULBs under FSTP coverage (Batch-1) | Completed | Program Team + OWSSB + DUDA | 1-Feb-2023 | 14-Mar-2023 | ||||
Review of collected data for its completeness by the program team (Batch-1) | Completed | Program Team + OWSSB + DUDA | 1-Feb-2023 | 14-Mar-2023 | ||||
Locking the data sheet for batch-1 after filling any leftover data fields | Completed | Program Team + OWSSB + DUDA | 1-Feb-2023 | 14-Mar-2023 | ||||
Data gathering from the ULBs under FSTP coverage (Batch-2) | Completed | Program Team + OWSSB + DUDA | 1-Feb-2023 | 14-Mar-2023 | Except for Bubhaneswar. To be initiated with the helpd of OWSSB and HUDD | |||
Review of collected data for its completeness by the program team (Batch-2) | Completed | Program Team + OWSSB + DUDA | 1-Feb-2023 | 14-Mar-2023 | ||||
Locking the data sheet for batch-2 after filling any leftover data fields | Completed | Program Team + OWSSB + DUDA | 1-Feb-2023 | 14-Mar-2023 | ||||
Review of collected data for its completeness by the impel team for Phase-2 | Completed | Impel Team | Done | |||||
IT Infra readiness within ULBs | On State + ULB | 10-Mar-2023 | 15-Apr-2023 | |||||
Tracking the purchase and installation of computer within ULB( for Dealing assistant) for taking citizens requests as per the prescribed specifications as followed: 1. Computer with minimum I3 processor with FSM Executive(nominated personnel) at ULB and FSTP 2. Wifi or wired LAN connectivity for computer within ULB & FSTP 3. Laser or Inkjet printer in ULB for printing receipts and acknowledegments 4. Card swipe machines to accept payments in ULB for pre-payment use case | In Progress | Program Team | 10-Mar-2023 | 30-Apr-2023 | As per DUDA, 37 ULBs has computer and internet/wi-fi both at ULB office and FSTP. - https://docs.google.com/spreadsheets/d/17kxUYOHjmZgVwCQ1lNMSeCF8GTaIbSJ2EHvNyns6efY/edit?usp=sharing | |||
Training of ULB personnel/ FSSM Executive & TRPs | HUDD + OWSSB | |||||||
Training of the ULB personnel/FSM Executive and TRPs for batch -1 ULBs | To Do | Program Team | 1-May-2023 | 5-May-2023 | 8-May-2023 | 22-May-2023 | Change in impel timeline | |
Collection of Training feedback for Batch-1 ULBs | To Do | Program Team | 1-May-2023 | 5-May-2023 | 8-May-2023 | 22-May-2023 | ||
Training of the ULB personnel/FSM Executive and TRPs for batch-2 ULBs | To Do | Program Team | 8-May-2023 | 12-May-2023 | 9-May-2023 | 23-May-2023 | ||
Collection of Training feedback for Batch-2 ULBs | To Do | Program Team | 1-May-2023 | 5-May-2023 | 9-May-2023 | 24-May-2023 | ||
Communication and Tracking Progress | 6-Mar-2023 | 7-Mar-2023 | ||||||
Setting up a WhatsApp channel for easy communication and progress review with Eos/Cos and FSM executive | In Progress | DUDA to send the signed off letters from EO/CIO | Program Team | 2-May-2023 | 3-May-2023 | 5-May-2023 | ||
Program Kick off meeting with External stakeholders for aligning them towards Program objectives | Completed | Program Team | 17-Mar-2023 | 17-Mar-2023 | ||||
Program Kick off meeting with Internal stakeholders for aligning them towards Program objectives | Completed | Program Team | ||||||
IEC support from the State - Out of Scope. Proposing this idea to state for better citizen engagement | ||||||||
Creation of a IEC Plan consisting of : a) Creative designs b) Channels for promotion pan state to increase citizen engagement- Pamphlets in Newspaper/ Radio/TV in local languages c) Calendar/schedule of promotional activities d) Social media posts from the state channels | To Do | State + OWSSB | 3-Apr-2023 | 21-Apr-2023 | ||||
Approving the budgets for IEC campaign from ULB budgets | To Do | State + OWSSB | 3-Apr-2023 | 21-Apr-2023 | ||||
Creation of creative assets | To Do | State + OWSSB | 3-Apr-2023 | 21-Apr-2023 | ||||
Translation of assets in Odiya | To Do | State + OWSSB | 3-Apr-2023 | 21-Apr-2023 | ||||
Printing of banners, leaflets etc as per the plan and putting them at relevant spots | To Do | 3-Apr-2023 | 21-Apr-2023 | |||||
Sharing the feedback/status report back to PMU team | To Do | 3-Apr-2023 | 21-Apr-2023 | |||||
IEC support from eGov Marketing team | ||||||||
Creating a chart or flex for ULBs to have a view of FSM value chain and good practices | To Do | Marketing Team | 3-Apr-2023 | 21-Apr-2023 | 28-Apr-2023 | 5-May-2023 | ||
Creation of short 2 mins videos to explain SUJOG workflow / Training Videos - These should be flow wise or screen wise which will be available on Youtube playlist and wherever possible to be accessible by the participants whenever required | In Progress | 3-Apr-2023 | 21-Apr-2023 | 21-Apr-2023 | 5-May-2023 | |||
User Manuals for the trainees in Odia if possible including Easy Explainer flowcharts of SUJOG-FSSM | To Do | 3-Apr-2023 | 21-Apr-2023 | 28-Apr-2023 | 5-May-2023 | |||
FAQ Doc with some basic and important questions like how to change passwords, how to reassign vehicles, how to update trips, how to process the payments, how to ensure the basic sanity check etc | To Do | 3-Apr-2023 | 21-Apr-2023 | 28-Apr-2023 | 5-May-2023 | |||
Post Go-live technical Support | ||||||||
L1 query resolution of ULB stakeholders | To Do | Implementation Team | 15-May-2023 | 30-Jun-2023 | ||||
L2 support( fixing defects reported from the field) | To Do | Implementation Team | 15-May-2023 | 30-Jun-2023 | ||||
Post Go Live Support and handholding of the onboarded ULBs | ||||||||
Categorising the ULBs and creating batches for weekly calls | To Do | 12-May-2023 | 19-May-2023 | |||||
Setting up a weekly call with the ULBs to review the progress and address issues | To Do | 12-May-2023 | 19-May-2023 | |||||
Refresher Training if required will be planned virtually | To Do | 12-May-2023 | 19-May-2023 | |||||
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