Program Rollout Plan

Task
Status
Dependency
Responsibility / Owner
Start Date
End Date
Revised Date
Comments

PWC - Integration of SUJOG FSSM on SUJOG

Planning a roadmap

In Progress

Onboarding them on SUJOG-FSSM - preview

Completed

Sharing the product roadmap with PWC - Support in preparing the effort estimates

In Progress

Effort estimate from PWC and proposal to the department for final handover

In Progress

Onboarding Sushanta Kumar Mishra

Completed

Finalising the governance structure - State

Preparation of the structure to include state TSU for adoption and monitoring

Acceptance and acknowledgment from EIC to sign-off

Getting the additional secretary to sign-off

PS approval

Product features, timeline and sign-offs

UAT code promotion

Completed

NA

Riddhi

22-Feb-2023

1-Mar-2023

UAT testing and sign-off

Completed

NA

Riddhi

1-Mar-2023

6-Mar-2023

Code freeze

Completed

NA

Riddhi

6-Mar-2023

6-Mar-2023

Implementation handover - Beta release

Completed

NA

Riddhi

6-Mar-2023

9-Mar-2023

24-Mar-2023

Product sign-off

Completed

On Impel feedback

Arindam

6-Mar-2023

14-Mar-2023

16-Mar-2023

Documentation

Completed

NA

Riddhi

7-Mar-2023

14-Mar-2023

4-Apr-2023

Documents are shared with Mihika. Mihika would need some time to reivew the documents and add it to Gitbook.

Final implementation handover

Completed

On Prod Sign off

Riddhi

13-Mar-2023

16-Mar-2023

29-Mar-2023

Sprint/final release showcase

To Do

On Prod Sign off

Riddhi

13-Mar-2023

16-Mar-2023

6-Apr-2023

Gate 2

To Do

On Prod Sign off

Tahera

15-Mar-2023

17-Mar-2023

6-Apr-2023

Date has been finalized to 30th March based on everyone's availability

Impel activities and timeline

Handover of FSM1.3

Completed

On Prod Sign off

Tahera/Riddhi/Arindam

20-Mar-2023

20-Mar-2023

29-Mar-2023

Master data validation for 37 new ULBs (Phase-2)

Completed

Program Team to provide the data after program team verifies

Riddhi/Arindam

1-Mar-2023

17-Mar-2023

24-Mar-2023

35 out of 37 sheets are uploaded in drive as on 16-03-2023. 32 ULB verified. 4 ULB has data issue

Setting up of master data and configurations on the FSM test server

Completed

Riddhi/Arindam

20-Mar-2023

21-Mar-2023

24-Mar-2023

Deployment of the new version (FSM 1.3) in the FSM test environment

Completed

Riddhi/Arindam

20-Mar-2023

21-Mar-2023

24-Mar-2023

Listing the changes in core services related to FSM 1.3

Completed

Riddhi/Arindam

21-Mar-2023

22-Mar-2023

30-Mar-2023

Taking the core service changes (if any) with the PwC team and getting their approval

Completed

Riddhi/Arindam

22-Mar-2023

23-Mar-2023

31-Mar-2023

QA sign-off on FSM v1.3 on the test server

In Progress

Riddhi/Arindam

23-Mar-2023

24-Mar-2023

6-Apr-2023

URC & E2E testing - QA sign-off

To Do

Riddhi/Arindam

6-Apr-2023

10-Apr-2023

10-Apr-2023

Sign-off of FSM 1.3 & Datamart reports from the programme team

To Do

Riddhi/Arindam/Shrija/Abhisek

27-Mar-2023

27-Mar-2023

12-Apr-2023

Customisation suggested by the programme team

In Progress

Riddhi/Arindam

28-Mar-2023

29-Mar-2023

6-Apr-2023

Core service code merge (if any) on SUJOG UAT by the PwC

To Do

Riddhi/Arindam

29-Mar-2023

29-Mar-2023

14-Apr-2023

Sujog UAT set-up with lastest builds and master data

To Do

Riddhi/Arindam

30-Mar-2023

3-Apr-2023

18-Apr-2023

QA sign-off on SUJOG UAT instance

To Do

Riddhi/Arindam

4-Apr-2023

5-Apr-2023

20-Apr-2023

UAT sign-off

To Do

Riddhi/Arindam/Shrija/Abhisek/Some ULB's in Phase-1

6-Apr-2023

10-Apr-2023

21-Apr-2023

Setting up of the master data and configurations on production (Specific to FSM 1.3)

To Do

Riddhi/Arindam

11-Apr-2023

13-Apr-2023

26-Apr-2023

Deploying to production

To Do

Riddhi/Arindam

11-Apr-2023

13-Apr-2023

26-Apr-2023

Sanity testing on production using testing tenant

To Do

Riddhi/Arindam

14-Apr-2023

17-Apr-2023

26-Apr-2023

Setting up of new ULBs, master data, seed data, user creations for 37 ULB's

To Do

Riddhi/Arindam

14-Apr-2023

19-Apr-2023

28-Apr-2023

Release communication

To Do

Riddhi/Arindam

19-Apr-2023

19-Apr-2023

28-Apr-2023

Refresher training of pilot+phase I ULBs

On Impel's timeline

Refresher training of the pilot+phase I ULBs on the new features

To Do

Program team

17-Apr-2023

21-Apr-2023

24-Apr-2023

Change in impel to prod dates - Using UAT

Content preparation

To Do

Program team

3-Apr-2023

14-Apr-2023

21-Apr-2023

Can we test features in some of the ULBs before rolling out in production?

Program setup: Approval, monitoring, and progress tracking

Presentation of the progress and compliances regarding product features for securing approval for a state-wide roll-out from EIC, additional secretary and PS

Completed

Program Team

17-Mar-2023

24-Mar-2023

Identification of the FSSM programme SPOC within HUDD for PMU

In Progress

Program Team

20-Mar-2023

24-Mar-2023

30-Apr-2023

Creation of a training plan, governance structure, and submission to the state team for their review

Completed

Program Team

20-Mar-2023

24-Mar-2023

Securing approval for MTs' engagement and onboarding for the state-wide roll-out from OWSSB, OWA and HUDD, Or

In Progress

On Approval from OWA and Availability of MTs

Program team + OWA + OWSSB

20-Mar-2023

24-Mar-2023

21-Apr-2023

Leverage the ULB officials as trainers from the current batch of 35

Training of master trainers or identified ULB personnel/TRPs from phase I and pilot

Creation of the training plan will require a a) Schedule b) Content c) Venue d) Participants (Identified SPoCs/executive and TRPs) or OWA master trainers

Completed

Program Team

3-Apr-2023

14-Apr-2023

Creation of the training assets-documents, videos, FAQs, etc

To Do

Program Team + Marketing Team

3-Apr-2023

14-Apr-2023

21-Apr-2023

Training of the master trainers or identified ULB sanitation SPOCs/TRPs from phase I

To Do

Program Team

17-Apr-2023

21-Apr-2023

2-May-2023

Collect training feedback & conduct a refresher training

To Do

Program Team

17-Apr-2023

21-Apr-2023

2-May-2023

Program setup:

Communication to the other entities regarding timeline (DUDA, ULBs, State FSM TSU, PwC, EY-PMU) via a letter

In Progress

Program Team

1-Mar-2023

10-Mar-2023

20-Mar-2023

Kick-off meeting with DUDA officials for data collection fo the remaining 79 ULBs

Completed

Program Team

Creating and finalising the Data sheet to collect data from ULBs and getting a sign-off internally from the product and impel teams

Completed

Program Team

Creating and finalising the data sheet to collect data from ULBs and getting a sign-off externally from OWSSB

Completed

Program Team

Weekly cadence with DUDA to review the progress

Completed

Program Team

Setting up a data review prosess internally for sanity check by the program team - L1

Completed

Program Team

Finalising the list of ULBs for phase II roll out based on ULB readiness

Completed

Program Team

Communication from the HUDD/OWSSB to the ULBs EOs to nominate FSM executive for facilitating the roll-out activities within ULBs and report the progress to PMU

Program Team

1-Mar-2023

17-Mar-2023

Pre-requistites from the ULBs

All the ULBs to nominate a dedicated personnel as FSM executive, and ensure accessibility of all the communication channel to raise a desludging requests as a single person should be made responsible for handling the FSM requests coming from ULBs own phone helpline/14420/Walk-in citizens, and logging them into the SUJOG-FSSM system and assigning the cesspool operators

In Progress

OWSSB + TSU + HUDD, Tracking by the Program Team

1-Mar-2023

15-Apr-2023

30-Apr-2023

All the ULBs need to ensure that all the private operators are identified, empaneled at the ULB. This will bring the private operators within the ambit of the FSM transformation and provide an oversight to the ULB administration

In Progress

OWSSB + TSU + HUDD, Tracking by the Program Team

1-Mar-2023

15-Apr-2023

30-Apr-2023

All the ULBS to have clarity on the pricing structure for the desludging requests and working hours of the FSTPs

In Progress

OWSSB + TSU + HUDD, Tracking by the Program Team

1-Mar-2023

15-Apr-2023

30-Apr-2023

Data collection & review for batches 1 & 2

On DUDA

1-Feb-2023

14-Mar-2023

Finalising the data collection template and checklist for data correction

Completed

Program Team + OWSSB + DUDA

1-Feb-2023

14-Mar-2023

Orientation session with OWSSB and DUDA officials on what information is expected and how to fill and share the same

Completed

Program Team + OWSSB + DUDA

1-Feb-2023

14-Mar-2023

Categorising the ULBs based on geographies for batches 1 and 2 of phase-2

Completed

Program Team + OWSSB + DUDA

1-Feb-2023

14-Mar-2023

Completed by program Team.

Data gathering from the ULBs under FSTP coverage (Batch-1)

Completed

Program Team + OWSSB + DUDA

1-Feb-2023

14-Mar-2023

Review of collected data for its completeness by the programme team (Batch-1)

Completed

Program Team + OWSSB + DUDA

1-Feb-2023

14-Mar-2023

Locking the data sheet for batch-1 after filling any leftover data fields

Completed

Program Team + OWSSB + DUDA

1-Feb-2023

14-Mar-2023

Data gathering from the ULBs under FSTP coverage (Batch-2)

Completed

Program Team + OWSSB + DUDA

1-Feb-2023

14-Mar-2023

Except for Bubhaneswar. To be initiated with the helpd of OWSSB and HUDD

Review of collected data for its completeness by the programme team (Batch-2)

Completed

Program Team + OWSSB + DUDA

1-Feb-2023

14-Mar-2023

Locking the data sheet for batch-2 after filling any leftover data fields

Completed

Program Team + OWSSB + DUDA

1-Feb-2023

14-Mar-2023

Review of collected data for its completeness by the impel team for phase-2

In Progress

Impel Team

Data of 19 ULBs are verified by the Impel Team

IT infra readiness within ULBs

On State + ULB

10-Mar-2023

15-Apr-2023

Tracking the purchase and installation of computer within ULB (for dealing assistant) for taking citizens requests as per the prescribed specifications as followed: 1. Computer with minimum I3 processor with FSM Executive(nominated personnel) at ULB and FSTP 2. Wi-Fi or wired LAN connectivity for computer within ULB & FSTP 3. Laser or Inkjet printer in ULB for printing receipts and acknowledgements 4. Card swipe machines to accept payments in ULB for pre-payment use case

In Progress

Program Team

10-Mar-2023

30-Apr-2023

Training of ULB personnel/FSSM executive & TRPs

HUDD + OWSSB

Training of the ULB personnel/FSM Executive and TRPs for batch-1 ULBs

To Do

Program Team

1-May-2023

5-May-2023

8-May-2023

Change in impel timeline

Collection of Training feedback for batch-1 ULBs

To Do

Program Team

1-May-2023

5-May-2023

8-May-2023

Training of the ULB personnel/FSM executive and TRPs for batch-2 ULBs

To Do

Program Team

8-May-2023

12-May-2023

9-May-2023

Collection of Training feedback for batch-2 ULBs

To Do

Program Team

1-May-2023

5-May-2023

9-May-2023

Communication and tracking progress

6-Mar-2023

7-Mar-2023

Setting up a WhatsApp channel for easy communication and progress review with Eos/Cos and FSM executive

In Progress

OWSSB and HUDD to release the letter

Program Team

Programme kick-off meeting with external stakeholders for aligning them towards programme objectives

Completed

Program Team

17-Mar-2023

17-Mar-2023

Programme kick-off meeting with internal stakeholders for aligning them towards programme objectives

In Progress

Program Team

IEC support from the state - Out-of-scope. Proposing this idea to state for better citizen engagement

Creation of a IEC Plan consisting of : a) Creative designs b) Channels for promotion pan state to increase citizen engagement- Pamphlets in Newspaper/ Radio/TV in local languages c) Calendar or schedule of promotional activities d) Social media posts from the state channels

To Do

State + OWSSB

3-Apr-2023

21-Apr-2023

Approving the budgets for IEC campaign from ULB budgets

To Do

State + OWSSB

3-Apr-2023

21-Apr-2023

Creation of creative assets

To Do

State + OWSSB

3-Apr-2023

21-Apr-2023

Translation of assets in Odia

To Do

State + OWSSB

3-Apr-2023

21-Apr-2023

Printing of banners, leaflets, etc., as per the plan and putting them at relevant spots

To Do

3-Apr-2023

21-Apr-2023

Sharing the feedback/status report back to PMU team

To Do

3-Apr-2023

21-Apr-2023

IEC support from the eGov marketing team

Creating a chart or flex for ULBs to have a view of FSM value chain and good practices

To Do

Marketing Team

3-Apr-2023

21-Apr-2023

28-Apr-2023

Creation of short two-minute videos to explain SUJOG workflow/training videos - These should be flow-wise or screen-wise which will be available on Youtube playlist and wherever possible to be accessible by the participants when required

In Progress

3-Apr-2023

21-Apr-2023

21-Apr-2023

User manuals for the trainees in Odia, if possible, including easy explainer flowcharts of SUJOG-FSSM

To Do

3-Apr-2023

21-Apr-2023

28-Apr-2023

FAQ doc with some basic and important questions like how to change passwords, how to reassign vehicles, how to update trips, how to process the payments, how to ensure the basic sanity check, etc

To Do

3-Apr-2023

21-Apr-2023

28-Apr-2023

Post go-live technical support

L1 query resolution of ULB stakeholders

To Do

Implementation Team

15-May-2023

30-Jun-2023

L2 support( fixing defects reported from the field)

To Do

Implementation Team

15-May-2023

30-Jun-2023

Post go-live support and handholding of the onboarded ULBs

Categorising the ULBs and creating batches for weekly calls

To Do

12-May-2023

19-May-2023

Setting up a weekly call with the ULBs to review the progress and address issues

To Do

12-May-2023

19-May-2023

Refresher training, if required, will be planned virtually

To Do

12-May-2023

19-May-2023

Last updated

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